AI Document Management for Public Offices.

Find any public record in seconds - even in scanned PDFs.

AI search + indexing for public offices. Make decades of backfiles searchable, reduce repeat requests, and stop hunting through folders.

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Built by the team behind Cott Systems. Designed to fit your security, retention, and approval requirements.

Today’s challenges.

Staff time spent on repeat calls, manual searches through PDFs and scanned images, and re-typing information from filings.

Growing backfiles.

Backfiles keep growing with no easy way to search, tag, or retrieve records.

New Era of Document Management

AI Tagging + Keywords.

Convert any document to an indexed instrument much faster with plain-language search and smart tags.

Backfile & upload support.

Apply AI to your existing digital records to improve searchability and indexing.

Massive time savings.

Ctrl-F for 40+ years of documents” - faster FOIA/open records responses, and smoother audit support.

Offices We Support

Clerks

Recorders

Auditors & Treasurers

Tax Offices

Courts

Planning & Zoning

We’re in Discovery - Help Shape the Product

We’re in Discovery
Help Shape the Product

CottSystems.ai is currently in Beta Production. We’re inviting public offices to share their workflows and priorities as we shape the Pilot Product phase.

Discovery calls cover your records process, high-value AI use cases, and questions on security, privacy, and deployment options.

If you’re open to a small, low-effort pilot - or simply want to provide input - we’d like to talk.

Book a Discovery Call

Pick a time to discuss your office’s workflow and challenges.

Book a discovery call

What is a Pilot Product?

CottSystems.ai is in a live Beta. We’re using feedback from offices like yours to decide which features to build and pilot first.

Is this only for existing Cott Systems customers?

We’re prioritizing Cott Systems customers, but we’re open to conversations with other public offices that manage large volumes of records.

What about data security and privacy?

We only work with data you authorize and align with your security, retention, and privacy requirements. Any pilot would follow your existing policies and approvals.

What is a Pilot Product?

CottSystems.ai is in a live Beta. We’re using feedback from offices like yours to decide which features to build and pilot first.

Is this only for existing Cott Systems customers?

We’re prioritizing Cott Systems customers, but we’re open to conversations with other public offices that manage large volumes of records.

What about data security and privacy?

We only work with data you authorize and align with your security, retention, and privacy requirements. Any pilot would follow your existing policies and approvals.

What is a Pilot Product?

CottSystems.ai is in a live Beta. We’re using feedback from offices like yours to decide which features to build and pilot first.

Is this only for existing Cott Systems customers?

We’re prioritizing Cott Systems customers, but we’re open to conversations with other public offices that manage large volumes of records.

What about data security and privacy?

We only work with data you authorize and align with your security, retention, and privacy requirements. Any pilot would follow your existing policies and approvals.